Icarus Meeting

molly, mimi, nick, will

Molly facilitate

Will take notes

will - doing well, had a birthday
molly - good, lots of advocacy and support locally
mimi - winter hermit-like, cool music projects going on, writing class
nick - moving this month, looking at places, busy, doing well

nick - redesigning organic groups sections of site

question for nick -- meeting notes not public in coordinators organic group? nick checking this out.

AGENDA -

hiring process and notifications to applicants/debrief after interview (details not in notes)

budget/ fundraising update and next step(s)

fountain house collaboration

upcoming meeting schedule


hiring - good consensus on the hire; two candidates

make sure to follow up to encourage volunteer
be mindful of gender diversity in coordinators
bring forth more diversity
orient through women's encuentro
good to clarify FH relations, working with michael, how overlap

ready to move forward

get michael's signoff
make an offer to lead candidate, get acceptance
thanks but no thanks
strategizing orientation and scheduling
start date

contract
molly - people should have consensus rights immediately
evaluations, personal reflections
when you're new in collective, you get 3 mos review
rest of us - annually
giving feedback
use person coming on as incentive to making documents tight - core responsibilities, wellness policy
stipend is $500
periods of assessment, reflection
will - common for workers coops, collectives to bring new people in without full block rights immed; but-icarus not common so ok to go with full block from beginning
mimi - em core respons, wellness policy, ask for 1yr commit, sign docs
opportunity to get all of us on the same page -- create files for everyone, all documents, look at them, sign them, be in agreement
spring cleaning aspect of the hire
ask for 2 mos notice if moving on? 1 yr commit

assign tasks --
letter of offer - mimi can synthesize and write letter of offer

thanks but no thanks- will taking care of larger pool, personalized to others

molly working on core responsibilities and wellness policy

potentially get new hire to meet at FH next week. Get on call in 2 weeks.

*fundraising committee meeting happening next week, no organizing call*

hiring process feels really solid right

start every other week phone meeting structure

generally each check in every other week

weeks in between, working groups or specific committee meetings - e.g. fundraising

meet times?

keep regular time now as starting point 3pmEST weds

or at least hold intention to be wednesdays

invites to funding committee - jonah, eric silverelf, morgan, ashley, mimi, will, molly

mimi - comb thru job applications

want to have a concrete title with specific stake

worth considering in medium term

molly - make an announcement we're forming a fundraising committee - people please step up

blog post as well -

once we get new hire settled -- do a blog post - have them write a few sentences - will

mention long list of things floating around

lead into fjc check-in - housekeeping issue?

doing our own 1099 this years -- had worked with fjc katie -- now with amanda h on board, plan changed. so we need to pay for 9 1099's as we've done in the past. not much we can do about this.

fjc charges a fee per transaction, most people give above the fee, plus we make interest off our account

renewal paperwork for account. talk about who should be signatories on fjc account etc, who needs access to donor info.

*FEB 11th -- 3pm EST fundraising committee*

*FEB 18th - 3pm EST - Coordinators committee meet*